Hawks Heroes Junior Clinic Terms and Conditions

These terms and conditions relate to the Hawks Heroes Junior Clinic (Program) you are registering your child/children in (Child). Hawthorn Football Club Ltd (ABN 26 005 068 851) (Hawthorn) owns and manages the Program. By accepting the terms and conditions below, you are entering into a legal agreement with Hawthorn based on your Child’s participation in the Program.

  1. I agree to enrol my Child with Hawthorn to provide services and football activities for my Child.

  2. I give permission for my Child to participate in the Program activities organised by Hawthorn.

  3. I confirm that my Child has no medical condition or allergy limiting his/her ability to participate in the Program.

  4. I confirm that I have the lawful authority and capacity as the Child’s legal Parent or Guardian to register my Child with Hawthorn Football Club to participate in the Program.

  5. I acknowledge that Hawthorn operates the Program at the venue known as Bunjil Bagora, Waverley Park at 3/2 Stadium Circuit, Mulgrave, VIC 3170 (Venue).

  6. I give permission and consent for my Child to leave the Venue where advised by Program staff in the case of a medical emergency and/or emergency drills. I also give permission and consent for Hawthorn staff member or a nominated supervisor to seek transportation of my Child by an ambulance if/as required.

  7. I understand that my Child will be under the direction and control of Hawthorn staff when at the Venue, who will follow the Program policies and procedures (including behaviour guidance procedures if required). I understand that my child will be under my supervision when undertaking the Website Program.

  8. I understand that if my Child continues to demonstrate unacceptable behaviour at the Venue, after guidance procedures have been followed, I will be notified by Hawthorn staff and may be required to collect my Child. I agree to immediately make
    arrangements to collect my Child from the Program. I acknowledge that Hawthorn may cancel my Child’s enrolment.

  9. I understand that I am responsible to apply any sunscreen and provide any hat for my Child. I can authorise Hawthorn staff to apply sunscreen/insect repellent to my Child if and when required by contacting the Program coordinator.

  10. I acknowledge that my Child may not be able to participate in outdoor activities unless I provide, and they wear a hat.

  11. I take full responsibility for my Child’s belongings while they are at the Program including on any excursion.

  12. I acknowledge that Hawthorn will not accept my Child at the Program if my Child is suffering from an infectious or contagious disease or in the opinion of Hawthorn staff is too unwell to attend the Program at the Venue. I agree to immediately make arrangements and collect my Child from the Venue if requested by staff. I agree that I will not bring my Child back to the Program until 24 hours after the illness or disease has passed (or until I have produced a medical certificate if requested by Hawthorn staff).

  13. I will ensure that my Child upon arrival is signed in and when collected is signed out using Hawthorn processes. I acknowledge that my Child is not under the supervision of Hawthorn staff unless they are appropriately signed in per these processes.

  14. I give permission for and consent to my Child being given basic first aid treatment in the event of an accident, incident or illness when at the Venue. I agree to collect my Child from the Venue if a Hawthorn staff member requests due to an accident, illness or if he/she becomes unwell at the Program. I give permission for Hawthorn staff to seek and arrange medical or emergency medical treatment and/or transport if my Child requires it from a medical practitioner, hospital or ambulance service when undertaking the Program at the Venue. I consent to Hawthorn releasing my Child into the care of a medical practitioner, ambulance service representative, hospital or other medical personnel as deemed necessary. I agree to cover the cost and expense of any medical treatment and authorise Hawthorn Football Club to deduct as a fee any amounts paid by Hawthorn, by way of reimbursement.

  15. I agree to ensure my Child has the sufficient safety gear (mouthguard, helmet etc) for when physical contact activities are active. Hawthorn will strongly encourage and ensure all participants use safety gear but not responsible/liable if a child/parent chooses not to use them.

  16. I agree and acknowledge that Hawthorn does not accept any liability for personal injury, property damage or loss sustained by my Child due to them participating in the Program, both through the Website and at the Venue, unless the injury, damage or loss was caused by the proven negligence of Hawthorn, its directors or employees, or is otherwise required by law.

  17. I indemnify Hawthorn (including its directors, officers and employees) against any costs, expenses or liability incurred as a result of any damage or injury caused by my Child to:
    a. property at the Venues or an excursion location; and
    b. any other child and staff at the Program.

  18. I give permission for Hawthorn to photograph and video my Child whilst participating in the Program and use these images and footage in any form for marketing and/or promotional activity in connection with the Program, including use by Hawthorn and their corporate or community partners for promotion of other Hawthorn programs;

  19. I acknowledge that my Child may be required to film and upload videos of themselves performing Program activities to the Program Website as directed by Hawthorn coaching staff, and I consent for these videos to be shared amongst participants of the Program via the Program Website only.
  20. I acknowledge that Hawthorn may use my or my Child's personal information collected on the registration form and as part of the Program (including any testing data and results from the Program) (Information) for the purposes of administering the Program;

  21. I acknowledge that Hawthorn may also use or disclose the Information to Hawthorn affiliates or partners and third parties for the purposes of research, development and marketing, and any other purpose in accordance with Hawthorn’s Privacy Policy available at: https://www.hawthornfc.com.au/privacy

  22. I acknowledge that Hawthorn will make reasonable efforts to maintain the performance and availability of its Website, however, Hawthorn cannot and does not guarantee continuous operation of the Website or the integrity of the data stored or transmitted in or through the Internet.

  23. I acknowledge that Hawthorn accepts no liability for acts carried out by any person using personal login information, and you indemnify Hawthorn from any costs, expenses or damages paid or payable by Hawthorn in connection with any such misuse.

  24. I agree to abide by the cancellation procedures for the Program and will inform Hawthorn staff at the Program, of any absence of my Child. I will be charged for the session in accordance with the cancellation policy, to be communicated prior to the Program, or if I do not follow the cancellation procedures.

  25. I agree to update my details and registration if any of the information provided on my Child’s registration form changes in the future.

  26. I agree and consent to Hawthorn direct debiting (my bank account or credit card) any fees that I may incur by my Child participating in the Program in the amounts and at the intervals as advised. I undertake to keep my bank account and/or credit card details up to date at all times. I understand fees and charges are subject to change.

  27. Communication of declined payments (including where the relevant credit card has expired) and other updates will be sent to you via letter, SMS or email, depending on the communication selected by Hawthorn. Accordingly, you must ensure your details remain current in order to receive this communication.

  28. I understand that if non-payment of fees occurs my account may be suspended, and my Child’s registration in the Program cancelled. I understand if non-payment of fees continues, the debt may be referred to a collection agency.

  29. I acknowledge that Hawthorn may amend and update its policies, regulations or terms and conditions, including as detailed here, from time to time. I acknowledge that it is my responsibility to ensure that I am familiar with amended policies and procedures. I agree to comply with all amended policies, procedures and terms and conditions.